How to Generate e-Way Bills on E-Way Bill Portal?


Last Updated : 31-01-2018


The e-way bill (EWB) portal provides a seamless gateway to generate e-way bills (single and consolidated options), change vehicle number on the already generated EWB, cancel generated EWBs and many more…


This topic covers the step-by-step process of generating the e-way bills on the E-way bill portal (web-based).


There are some pre-requisites for generating an e-way bill (for any method of generation):

  1. Registration on the EWB portal
  2. The Invoice/ Bill/ Challan related to the consignment of goods must be in hand.
  3. If transport is by road – Transporter ID or the Vehicle number.
  4. If transport is by rail, air, or ship – Transporter ID, Transport document number, and date on the document.

Here is a step by step Guide to Generate E-Way Bill (EWB-01) online:


Step 1: Login to e-way bill system.


Enter the Username, password and Captcha code, Click on ‘Login’


E-way Bill Home Page

Step 2: Click on ‘Generate new’ under ‘E-waybill’ option appearing on the left-hand side of the dashboard.


Generate New


Step 3: Enter the following fields on the screen that appears:


Generate New

  1. Transaction Type:
    Select ‘Outward’ if you are a supplier of consignment
    Select ‘Inward’ if you are a recipient of consignment.

  2. Sub-type: Select the relevant sub-type applicable to you:
    If transaction type selected is Outward, following subtypes appear:

    Outward

    If transaction type selected is Inward, following subtypes appear:

    Outward

    Note: SKD/CKD- Semi knocked down condition/ Complete knocked down condition

  3. Document type: Select either of Invoice / Bill/ challan/ credit note/ Bill of entry or others if not Listed

  4. Document No. : Enter the document/invoice number

  5. Document Date: Select the date of Invoice or challan or Document.


  6. Note: The system will not allow the user to enter the future date.
  7. From/ To: Depending on whether you are a supplier or a recipient, enter the To / From section details.



  8. From TO

    Note: If the supplier/client is unregistered, then mention ‘URP’ in the field GSTIN, indicating that the supplier/client is an ‘Unregistered Person’.

  9. Item Details: Add the details of the consignment (HSN code-wise) in this section:

    1. Product name
    2. Description
    3. HSN Code
    4. Quantity,
    5. Unit,
    6. Value/Taxable value
    7. Tax rates of CGST and SGST or IGST (in %)
    8. Tax rate of Cess, if any charged (in %)


    Product Details

    Note: On the implementation of E-way bills, Based on the details entered here, corresponding entries can also be auto-populated in the respective GST Return while filing on GST portal.

  10. Transporter details: The mode of transport(Road/rail/ship/air) and the approximate distance covered (in KM) needs to be compulsorily mentioned in this part.

  11. Apart from above, Either of the details can be mentioned:

    Transporter name, transporter ID, transporter Doc. No. & Date.

    OR
    Vehicle number in which consignment is being transported.

    Format: AB12AB1234 or AB12A1234 or AB121234 or ABC1234




    Transport Details

    Note: For products, clients/customers, suppliers, and transporters that are used regularly, first update the ‘My masters’ section also available on the login dashboard and then proceed.

    Step 4: Click on ‘Submit’. The system validates data entered and throws up an error if any.


    Otherwise, your request is processed and the e-way bill in Form EWB-01 form with a unique 12 digit number is generated.

    The e-way bill generated looks like this:

    e-way bill submit

    Print and carry the e-way bill for transporting the goods in the selected mode of transport and the selected conveyance.

    You can print the e-way bill anytime as follows:

    Step-1: Click on ‘Print EWB’ sub-option under ‘e-Waybill’ option


    Print Menu

    Step-2: Enter the relevant e-way bill number -12 digit number and click on ‘Go’


    Bill No

    Step-3: Click on ‘Print’ or ‘detailed print’ button on the EWB that appears:


    Detail Bill